The New York State Professional Process Servers Association (NYSPPSA) has been hard at work trying to reduce the burden of record keeping put into effect by the DCA. A memo from the NYC Department of Consumer Affairs to process servers and process server agencies is a prime example of the efforts put in by NYSPPSA and answers a question many process servers have been asking.
The current rules are considered cumbersome by New York process servers and are extremely time consuming, particularly when dealing with high volume. RCNY § 2-233(b) requires that each service must be logged in a bound, paginated book in chronological order and must include:
- The date
- Type of service
- Name and license number of the process server organization from where the process was received or the firm or individual name
There are also some other items which must be included depending on how the service is effectuated. The memo answers the question of if process servers are allowed to use abbreviations or codes to identify the process server agency and license number. Thankfully the answer to this is yes as long as the first page of the log book contains a key to the abbreviations used.
The memo also says process servers can use a pre-formatted ink stamp to record entries in the log book. For example, the type of papers served (such as “Summons and Complaint”) and the name and license number of the process service organization could be created in stamps to reduce entry time.
Keeping up with a log book is still a task but hopefully this news will reduce some of the time needed to meet DCA requirements.
For the full memo click here.